RFQ: Platform Development (System Requirements and Development).

GreenCape is looking for a suitability qualified and experienced service provider to develop software requirement specifications that will be used in the development and management of an online platform.

PLEASE NOTE:  The closing date for submission is 30 October 2023.

Access the full RFQ using the link here.

One of GreenCape’s current projects  funded by the UK Pact (Partnering for Accelerated Climate Transitions), focuses on the development of a central online platform to address skills priorities in the renewable energy sector by creating a digital and effective communication hub between industry, Post School, and Education Training (PSET) institutions, and the Sector Education and Training Authorities (SETAs). The Energy and Water SETA (EWSETA) have partnered with GreenCape on the skills online platform as the most likely custodians of the system once fully developed.

The value proposition of this platform lies in its ability to bridge the gap between industry and PSETs in terms of meeting industry’s demand for graduate skills and aligning industry’s competency needs with graduate skills outcomes. The online platform will also have the added benefit of empowering PSET institutions and individuals to align their skills and competencies with industry requirements. This strategic alignment will catalyse growth and innovation in the renewable energy sector.

GreenCape invites suitable service providers to assist in this project. The approach adopted is to follow the full circle of software development, that is, to develop the requirements specification, the solution architecture, solution development, testing, go-live and support & maintenance.

The expected start date for this work is November 2023. Interested organisations are invited to submit quotations to undertake this work. Please note that the procurement process might require some in-person meetings with GreenCape either at their offices in Cape Town or at EWSETA offices in Johannesburg.

General information for bidders

a. Non-compulsory briefing session
There will be a non-compulsory but recommended briefing session held for interested bidders.
During the session the following will be provided:

• Overview of the project
• How the skill development platform relates to the broader project
• Details of the functional design developed
• Question and Answer (Q&A) around the RFQ

Meeting Invitation information (please reach out to the [email protected] should you wish to receive a meeting invitation):
Date: 19 October 2023
Time: 09h30 – 11h00 (SAST)
Platform: Microsoft Teams Meeting
Meeting Link: Join the Meeting

b. Terms and Conditions of applications

1. Any quotation submitted after the closing date and time shall not be considered.
2. GreenCape reserves the right to cancel the procurement process without notice at any time and not make any appointment on this project.
3. The awarding of this project or any part thereof to a bidder will be communicated in writing by GreenCape.
4. Following notification, the appointed bidder will be expected to enter into a service level agreement and a non-disclosure agreement with GreenCape.
5. The successful quote submitted by the bidder will form part of the service level agreement and may not be amended at any time after acceptance unless agreed to in writing by GreenCape and the service provider.
6. The appointed bidder will be expected to comply, inter alia, with the following:
   6.1. any applicable health and safety rules and regulations, including, but not limited to, the provisions of the Occupational Health and Safety Act No. 85 of 1993.
   6.2. registration and good standing with the Commissioner for Compensation for Occupational Injuries and Diseases and having the necessary employer’s liability insurance in respect of its employees/agents in line with the provisions of the Compensation for Occupational Injuries and Diseases Act No. 130 of 1993, as amended; and
   6.3. sufficient insurance to cover its liabilities in respect of the services to be provided (professional and public indemnity) and any other insurances that may specifically be required by GreenCape in relation to its appointment on this project.

c. Submission Requirements

• All quotations will be evaluated on the basis of a functionality/price/B-BEEE weighting of 50/30/20. B-BBEE points will be calculated as per the table set out in Annexure A to this RFQ.
• Each bidder must include in its quotation a confirmation that it does not and will not have any actual or potential conflict of interest in submitting its quotation (see Declaration of Interest Attached as Annexure B to this RFQ).
• Quotation for the work, broken down by activity.
• Functionality will be based on the criteria stipulated as per the RFQ document (See here)

General information

1. Any quotation submitted after the closing date and time shall not be considered.
2. GreenCape reserves the right to cancel the procurement process without notice at any time and not make any appointment on this project.
3. All quotations will be evaluated on the basis of a functionality/price/B-BEEE weighting of 50/30/20 B-BBEE points will be calculated as per the table set out in Annexure A to this RFQ.
4. Each bidder must include in its quotation a confirmation that it does not and will not have any actual or potential conflict of interest in submitting its quotation (see Declaration of Interest attached as Annexure B to this RFQ).
5. Functionality will be based on the following criteria: Proposed approach taking into account the need for both legal and technical insight, team composition (team member(s) CVs and management structure), track record (previous similar project experience), adherence to the scope of work.
6. The acceptance of a quotation and the awarding of this project or any part thereof to a bidder will be communicated in writing by GreenCape.
7. Following acceptance of a quotation, the appointed bidder will be expected to enter into a service level agreement and a non-disclosure agreement with GreenCape.
8. The successful quote submitted by the bidder will form part of the service level agreement and may not be amended at any time after acceptance unless agreed to in writing by GreenCape and the service provider.
9. The appointed bidder will be expected to comply, inter alia, with the following:
   9.1. any applicable health and safety rules and regulations, including, but not limited to, the provisions of the Occupational Health and Safety Act No. 85 of 1993;
   9.2. registration and good standing with the Commissioner for Compensation for Occupational Injuries and Diseases and having the necessary employer’s liability insurance in respect of its employees/agents in line with the provisions of the Compensation for Occupational Injuries and Diseases Act No. 130 of 1993, as amended; and
   9.3. sufficient insurance to cover its liabilities in respect of the services to be provided and any other insurances that may specifically be required by GreenCape in relation to its appointment on this project, if any.

Submission requirements

Bidders are required to submit the following documents as part of their submission:

1. Tax Clearance Certificate
2. Company Registration Certificate
3. Declaration of Interest (Annexure B)
4. BEE credentials with certificate or affidavit as relevant
5. Letter of good standing from the Compensation Fund in South Africa (COID)
6. Proof of required insurances
   a. Professional and/or Personal Indemnity Insurance
   b. Public Liability Insurance
   c. General Liability Insurance

Please email the above documentation to the UK PACT Project Manager, Samuel Pillay, [email protected] by 17h00 on 30 October 2023, using the reference “Demand Led Skills – Platform development”. Please note that a failure to submit any of the required documentation could result in the bidder being excluded from the tender process.

For any queries and to receive a calendar invite to the non-compulsory briefing session related to this RFQ, please email: [email protected]

ACCESS THE FULL RFQ USING THE LINK HERE